Company Secretary

We’re looking for an organised, dedicated, and proactive individual to join our Board of Trustees as Company Secretary. This rewarding voluntary role plays a vital part in the governance and smooth running of Maidstone Homeless Care (MHC), helping us deliver essential support to people facing homelessness and hardship in our community.

MHC has supported vulnerable people across Maidstone for over 30 years. As demand rises on our services, our board plays a central role in guiding the charity strategically - ensuring strong governance, compliance, and sustainability.

Like many small charities, we’re navigating increased need with limited resources. Strengthening our governance and supporting trustees and staff to work efficiently is a priority. The Company Secretary Trustee will be key - keeping board operations organised, compliant, and aligned with our mission.

This is a hands-on role that ensures MHC meets its legal obligations and operates effectively. You’ll coordinate governance and admin processes—especially meetings, decision-making, and statutory reporting.

Working closely with the Chair and trustees, you’ll prepare agendas, take minutes, track actions, and support efficient, inclusive meetings. You’ll also keep the board informed of their responsibilities, manage filings, and maintain accurate records.

It’s ideal for someone who enjoys structure, values good governance, and takes pride in helping an organisation run smoothly.

Meeting Coordination & Support -  Support trustee meetings, AGMs, and sub-committees by coordinating logistics, preparing papers, taking minutes, and assisting the Chair.

Governance & Compliance -  Ensure legal and governance compliance, support the board, and monitor alignment with charitable aims

Legal & Statutory Duties -  File annual returns and maintain accurate records with Companies House, the Charity Commission, and for trustees, directors, and members.

This voluntary role requires around 12 hours per month, including attendance at monthly meetings (usually the second Tuesday, 5–7pm). Training, support, and a warm welcome are provided.

We’re looking for someone who is highly organised, reliable, and confident managing the key governance and administrative responsibilities that keep a charity running smoothly. This is a great opportunity for someone who enjoys structure, pays close attention to detail, and takes pride in getting things right behind the scenes.

You don’t need to be an expert in charity governance from day one—we welcome applications from people who are willing to learn and bring transferable skills. Previous experience as a company secretary, in committee administration, or in a governance or compliance role (in any sector) would be helpful, but is not essential.

Strong communication skills are important—you’ll be preparing agendas, documenting decisions, and liaising with trustees and external bodies. You’ll need to be comfortable taking accurate minutes, tracking actions, and ensuring follow-ups are completed.

A good understanding of or interest in charity law, governance standards, and the role of trustees would be valuable. Familiarity with filing annual returns, managing records, or using online systems like Companies House and the Charity Commission is a plus, but support and training will be provided.

You should be confident working independently, but also enjoy being part of a team. You’ll be working closely with the Chair and other trustees, so a collaborative and professional approach is key.

We also welcome people with lived experience of homelessness or housing insecurity, as well as individuals from diverse backgrounds whose perspectives can strengthen our board.

As Company Secretary Trustee at Maidstone Homeless Care (MHC), you will play a key role in ensuring the charity is well-governed, compliant, and running smoothly—providing the essential structure that allows our frontline services to thrive.

MHC supports people in Maidstone who are experiencing homelessness or living in crisis. We offer vital services including a day centre, food bank, and supported accommodation. These services change lives, but behind every warm meal, job application, or safe night of sleep, there must be strong, organised governance.

That’s where your role comes in.

By managing the smooth operation of board meetings, AGMs, and compliance processes, you’ll ensure that our trustees can focus on the big decisions—guided by accurate records, clear agendas, and thoughtful oversight. You’ll help maintain our legal and regulatory responsibilities, making sure that everything we do aligns with our charitable aims and continues to deliver public benefit.

You’ll be the central point of coordination for the board, helping decisions turn into action, keeping everyone on track, and supporting the Chair in ensuring meetings are productive and inclusive. From filing annual returns to documenting key decisions, your work will keep the charity accountable, efficient, and responsive to change.

This role will have a direct impact on our ability to serve the community with transparency, integrity, and long-term sustainability. It’s a chance to use your organisational and governance skills to make a real difference behind the scenes—helping MHC grow stronger, more resilient, and better equipped to meet the challenges ahead.

By keeping the engine room of the charity running smoothly, you’ll help ensure we can continue to change lives for the better.


For a more detailed description of this exciting and rewarding role, please see the full job description, available to download in the "At a Glance" section of this page.

Please send your cover letter and CV detailing why you are interested in this role and your relevant experience to secretary@homelesscare.org.uk. Shortlisted candidates will be asked to complete our additional application form